Description

Coordinate volunteers with all the facts about them at your fingertips and develop meaningful reports on volunteer accomplishments. PROOF POSITIVE, the step-by-step guide to the basic elements of a volunteer recordkeeping system, has been helping volunteer program managers since its first edition in 1980. Now fully updated for the 21st century, the new edition makes sure you make the most of your computer software -- in fact, it can help you decide what you need before you buy. (People still keeping manual files will find all the original "on paper" hints in the Appendix.)

You learn the why and how of application forms, volunteer data files, assignment records, time and activity reports - for individual volunteers, groups, and off-site service, too. Lots of sample forms, ideas for documenting hard-to-track activities, and ways to demonstrate the work you do in running the program.

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Brief Excerpt

Before you put fingers to keyboard, think through what you are most likely to want to know about volunteers on a regular basis, what information you need to store but won’t necessarily look at often, and how you expect to use the system. This is much, much more than a complicated “mailing list.” This is data you will actually use in managing the volunteer program. For example, consider questions such as:

• Do you need to contact volunteers on a daily or weekly basis?
• Do you make contact by phone? E-mail? Postal mail?
• Are you likely to want to search often for such things as special skills, schedule availability, or other data? What do you want to store vs. what do you want as searchable?
• Will you want to enter dates for such things as training or recognition received, or will a simple check-off do?
• How likely are you to want to write notes into the record? About what?
• Who will enter the data into the system—and make decisions about what to say and where to put data?
• How many people will access the records and for what purpose?

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