Description
Coordinate volunteers with all the facts about them at your fingertips
and develop meaningful reports on volunteer accomplishments. PROOF POSITIVE,
the step-by-step guide to the basic elements of a volunteer recordkeeping
system, has been helping volunteer program managers since its first edition
in 1980. Now fully updated for the 21st century, the new edition makes
sure you make the most of your computer software -- in fact, it can help
you decide what you need before you buy. (People still keeping manual
files will find all the original "on paper" hints in the Appendix.)
You learn the why and how of application forms, volunteer data files, assignment
records, time and activity reports - for individual volunteers, groups, and off-site
service, too. Lots of sample forms, ideas for documenting hard-to-track activities,
and ways to demonstrate the work you do in running the program.
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Brief Excerpt
Before you put fingers to keyboard, think through what you are most
likely to want to know about volunteers on a regular basis, what information
you need to store but won’t necessarily look at often, and how
you expect to use the system. This is much, much more than a complicated “mailing
list.” This is data you will actually use in managing the volunteer
program. For example, consider questions such as:
- Do you need to contact volunteers on a daily or weekly basis?
- Do you make contact by phone? E-mail? Postal mail?
- Are you likely to want to search often for such things as special
skills, schedule availability, or other data? What do you want to store
vs. what do you want as searchable?
- Will you want to enter dates for such things as training or recognition
received, or will a simple check-off do?
- How likely are you to want to write notes into the record? About
what?
- Who will enter the data into the system—and make decisions
about what to say and where to put data?
- How many people will access the records and for what purpose?
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